This article is a guide for the Payment Batch Type within the Batch Transactions Module.
The Payment Batch Type allows for capturing payments from the bank statements or source documents.
Law Society Rules
13.12 A firm shall, unless otherwise instructed, pay any amount due to a client within a reasonable time.
13.13.4 No account of any trust creditor is in debit;
13.13.7 Withdrawals from its trust banking account are made only -
13.13.7.1 To or for a trust creditor, or
13.13.7.2 As transfers to its business banking account, provided that such transfers shall be made only in respect of money claimed to be due to the firm;
13.13.8 Any cheque drawn on its trust banking account is made payable to or to the order of a payee specifically designated; no cash cheques
13.13.9 No transfer from its trust bank account to its business bank account is made in respect of any disbursement (including counsel's fees or fees of the firm) unless -
13.13.9.1 The disbursements have actually been made by the firm, and
13.13.9.2 The fee has been correctly debited/invoiced in its accounting records.
| Always use the date from the bank statement when the actual payment was made as the post date. |
For split payments, use the split payment option to post one transaction to the bank and different legs to the debit accounts |
Payments can also be bulk imported |
Batch Transactions - Payments
Fields and Descriptions
| Fields | Descriptions | |
| 1 | Description | Enter the batch description |
| 2 | Type | Select Payments as the batch type |
| 3 | Batch Amount | Enter the batch total amount |
| 4 | Payment Type | Select the bank type: Trust or Business. Select the correct bank from the dropdown list. Only one bank account is allowed per batch. |
| 5 | Posting Code | Select a posting code as a quick narration |
| 6 | Post Date | Enter the post date. |
| 7 | Account Number | Enter the account number to be debited |
| 8 | General Ledger Bank Accounts | The General Ledger Bank Account number will populate according to the bank account selected |
| 9 | Narration | Enter the narration to display on the transaction history, statement of account and bank reconciliation |
| 10 | Reference | Enter the reference to display on the transaction history |
| 11 | Amount | Enter the Amount |
| 12 | Reserve Amount | If money needs to be taken out of reserve for the payment, enter the amount here |
| 13 | Save Batch Item | Click on Save Batch Item to save the entry |