This article is a guide for the Invoices to Clients type within the Batch Transactions Module.
The Invoices to Client type allow for manual capturing of invoiced fees to income accounts.
| When using the Batch Transactions Module, no Invoice Document or Invoice Number will be produced. Always generate your invoices using the Invoice Module for audit purposes and most importantly to ensure compliance with SARS. |
SARS
As of 8 January 2016, the following information must be reflected on a tax invoice for it to be considered valid:
- Contains the words Tax Invoice, VAT Invoice or Invoice
- Name, Address and VAT registration number of the supplier
- Name, address and where the recipient is a vendor, the recipient’s VAT registration number
- Name, address and where the recipient is a vendor, the recipient’s VAT registration number
- Accurate description of goods and /or services (indicating where applicable that the goods are second-hand goods)
- Quantity or volume of goods or services supplied
Value of the supply, the amount of tax charged and the consideration of the supply (value and the tax)
Batch Transactions - Invoices to Clients
Fields & Descriptions
| Field | Description | |
| 1 | Description | Enter the batch description |
| 2 | Type | Select Invoices to Clients as the batch type |
| 3 | Batch Amount | Match Your Batch Amount to the Total Debit and Total Credit before posting your batch. |
| 4 | Total Credit & Total Debit | These fields will populate as batch items are entered |
| 5 | Posting Code | Select a posting code as a quick start to the narration |
| 6 | Post Date | Enter the post date |
| 7 | Debit Account | Enter the Matter number to be debited. |
| 8 | General Ledger Income Account | Enter the General Ledger Income Account to be credited. |
| 9 | Narration | Enter the narration to display in the Transaction History and Statement of Account |
| 10 | Reference | Enter the reference number |
| 11 | Amount | Enter the Amount |
| 12 | VAT | Select the VAT option |
| 13 | Save Batch Item | Click on Save Batch Item to save the entry |