This article is a quick guide to the fields in the Disbursements module in GhostPractice®.
Select to capture a new invoice or credit note.
| Field | Description |
|---|---|
| Invoice Information section | |
| Business creditor number | Enter the number of the business creditor supplying the service, and then click Go. |
| Business creditor name | The name of the business creditor is automatically displayed when you have entered the business creditor number. |
| Invoice date | The date the invoice or credit note was posted. The default is today but this can be changed. |
| Invoice number | Enter the invoice (or credit note) number as it appears on the document being processed. |
| Invoice total | Enter the total amount for the invoice or credit note. |
| Running total amount | This is the running total amount for the client's invoices. |
| Attachments | Add relevant attachments to the invoice, if there are any. |
| Invoice Item Details Section | |
| Account type | Select whether the account is a matter or a debt recovery debtor. |
| Account number | Enter the number (ID) of the matter. |
| Account name | The name of the matter will be automatically displayed when you enter the account number. |
| Posting code | Select a posting code from the list. The description of the code will form the narration for the entry. |
| Narration | Description of the entry (derived from the posting code), which will be visible on an invoice and when viewed in the Transaction History. The description can be modified if necessary. |
| Reference | Enter client reference or matter number for identification. |
| Amount | Enter the amount as it appears in the entry. |
| Creditor invoice VAT | Select an option as to how VAT displays on the creditor invoice: Vatable: applicable to the entry. Exempt: not applicable to this entry. Zero-rated: applicable but zero-rated for this entry. Not applicable: not applicable to this entry. |
| Creditor Invoice VAT amount | The VAT amount as per the creditor's invoice. It will be calculated automatically, but it can be changed to accommodate rounding on the part of the supplier. |
| Charge out VAT | As per the creditor invoice VAT options |
| Disbursement out (excl) | Non-editable (unless you have permissions to override the calculated amount). This is the amount that will be charged out and display on the matter invoice. |
| Total amount | The total amount is calculated and displayed by the system to provide visual verification for the user. |